West Lothian Access2Employment sign up

1. Privacy Notice – Economic Development Access2Employment and Internal Delivery Partner Services
We are committed to assisting you in your employment journey through our Access2Employment Service and internal delivery partner services. We take the security of your personal data very seriously. This statement details why we need your information, what information we need, and how we will use it.

2. Your Personal Information and How It Will Be Used
Under data protection law, the lawful bases we rely on for processing this information are:
Your consent: This enables us to deliver personalised employment support and services, such as job placement assistance, skills training, better off calculations and career development opportunities, tailored to your needs. By agreeing, you ensure that your personal information is processed in compliance with data protection laws, guaranteeing transparency and accountability in its usage.
How Will Your Data Be Used:
• To agree on support services to help you find and keep work.
• To monitor and report on our performance.
• To understand and improve services.

3. What Information Is Needed
• Contact details (name, address, phone number, email).
• Personal data (age, sex, National Insurance Number, parental status).
• Sensitive data (health/disability, gender, ethnicity, religion, employment, income details and pay).
• Employment history and support received.
Most of the personal information we process is provided directly by you. We also receive personal information indirectly. Some of this information is optional.

4. How Will We Store Your Data
Your information will be stored securely in tested locations with access restricted to those who need to know. Data will be stored for 15 years in line with funder requirements and will not be kept longer than necessary.

5. Sharing Your Data
To deliver support and improve this service, we may need to share the minimum necessary of your personal and sensitive details with the following organisations
• West Lothian Local Employability Partnership (LEP) partners, including Skills Development Scotland (SDS), West Lothian College, and Jobcentre Plus.
• Delivery partners, including other services within West Lothian Council, and external education, and training organisations who work with us to deliver the support you are accessing.
• Funders, administrators, auditors of public funds, and potential employers.
• Third-party contractors for evaluation purposes.
• Other parties, as is necessary for the purpose of, or in connection with, any legal proceedings (including Prospective legal proceeding.
For further information on how we handle your data or to view our full privacy notice please visit
Data Protection and GDPR - West Lothian Council
or
If you would like a printed version please let your advisor know, and they will print it for you.

6. Your Rights
• Access to your personal data.
• Object to processing causing substantial damage or distress.
• Request to rectify, block, erase or destroy inaccurate information.
• Expect responsible handling of your personal information.
To exercise these rights, contact:
• Name: Access2Employment
• Address: West Lothian Council, West Lothian Civic Centre, Howden South Road, Livingston, West Lothian, EH54 6FF
• Phone number: 07736212977
• Email: Clare.Stewart@westlothian.gov.uk
If you have any questions or concerns about how your information is used, please contact us at the address above. You can also contact:
• Data Protection Officer: West Lothian Council, West Lothian Civic Centre, Howden South Road, Livingston, West Lothian, EH54 6FF
• Email: DataProtectionOfficer@westlothian.gov.uk
More information about data protection and how it applies to you, including how to make a complaint, is available from the Information Commissioner's Office at https://ico.org.uk/
Information Commissioner's Office:
• Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline number: 0303 123 1113